Technology

From Our Friends at Integrity Computer Consulting and Repair

As you prepare for a new year, add to your list a review of your online accounts and the measures you are taking to keep them secure. What steps can you take to keep yourself safe? We recommend the following for ANY online account security. 

1. ALWAYS use two-step (2FA) or multifactor authentication (MFA) for ANY online account if it is available.  Keep a record of the credentials.
2. If MFA is not an option, make sure your password is secure even if the site you're logging into does not require it.  We recommend using a combination of upper- and lower-case letters, with numbers AND special characters, and not using any recognizable words.  For example, a password of "Ilovedogsalot" can be made more secure by changing all the vowels to look-alike numbers and special characters, breaking up the actual words into something more secure: !L0v3d0Gs@Lo+. Keep a record of the credentials.
3. Get into a habit of changing your password on a schedule for non-MFA accounts. Keep a record of the credentials.
4. Do not use the same password for every site.  Make each password different (even if it is off by one or two characters) and again, keep a record of the credentials.
5. Do not allow browsers to store passwords.  Yes. It's easy, but is it secure? Not really. Browser hijackers are extremely common and can mine those passwords.  We can help you get your passwords out of browsers if you want to catalog them outside of your computer. 
6. No one likes to hear this, but sometimes low-tech is ultimately the best tech. Write your passwords down. If you do need to store passwords in a spreadsheet, the spreadsheet can be password protected and should be printed and kept in a safe place.

If you have any questions about online safety, call, or text, feel free to contact our office via phone 208.288.4345 or email info@integrityidaho.com.

Spam 101

From Our Friends at Integrity Computer Consulting and Repair

Technology scams are running rampant right now, whether they come by email, phone call, and now text messaging. We have had several customers reach out about texts that look to be from their bank asking to "verify information." Be vigilant when dealing with any communications via phone call, email, or text that regard any exchange of money or "verifying" any account information with a link or number to call.   

Our recommendations are as follows:

You can use your cell phone carriers' built-in number blocking on your phone to stop unwanted calls or texts from specific numbers; you can also block offending email addresses in your email account. But with any sort of fraud, scammers often use hundreds of thousands of phone numbers and emails and move very quickly onto the next.  This makes permanent blocking hard.  

To really have an impact, we recommend reporting the offending communication to the FTC.  This can be done online at: https://www.ftccomplaintassistant.gov/

A few rules of thumb for spam calls, texts, and emails:

1. Do not engage spammers.  When you answer or respond, you are showing the scammer, spammer, or robo-system that your phone number or email is "live". It is then put on a live numbers list that is sold over and over and the calls/texts/emails will continue infinitely.
2. Do not answer calls from numbers you do not recognize. This one is hard for agents, but if it is important or a legitimate call, they will leave a voicemail or text you. 
3. Do not answer texts from numbers you do not recognize. 
4. Get into the habit of regularly entering and labeling known clients, colleagues, friends, family, etc. as contacts in your phone and email.
5. Do not answer unsolicited or out-of-the-ordinary texts from numbers you do recognize.  The number could be spoofed to fool you. Instead, call the number you have in your contacts (not from the text or email) for the person texting you and verify via phone call that they sent the text.
6. Do not click on links in texts or emails that you are not expecting from anyone that you do or do not recognize unless you have verified with the actual sender via phone call or in person.
7. Do not open emails, download any attachments, or click on links in emails from senders you do not recognize.
8. Do not download any attachments or click on links in unsolicited or suspicious emails or texts from senders you do recognize. Their email may have been hacked or their number spoofed.
9. TRUST YOUR INTUITION.  Slightest question of authenticity?  Feeling of distrust? Major red flag? Do not ignore these feelings.
10. COMMUNICATION IS KEY. If a text or email seems weird, out of character, just a slight bit off? We recommend that you call the person/company/bank to verify the contents of an email or text, or ask a trusted professional.

If you have any questions about a suspicious email, call, or text, feel free to contact our office via phone 208.288.4345 or email info@integrityidaho.com.

Windows 11

From Your Friends at Integrity Computer Consulting and Repair

(If you own a Mac, this doesn't apply, your OS is updated yearly.)

Many of us have seen the update for Microsoft's newest operating system (OS), Windows 11 come through on our laptop or desktop PC. Some of you have likely had it automatically applied.

If you have NOT seen the update, your computer may be too old to upgrade. This is not a cause for concern!

Anyone can stay safely on Windows 10 until its End of Life (EOL) date of October 14, 2025.

And even then, Microsoft may offer extended support as they have done for all other operating systems before it.

If you have seen the update, have you ignored it? You might be able to upgrade to Windows 11.  Most notably, the Windows update icon down by your clock won't go away and now has a blue dot on it (instead of an orange/yellow or red one) like this: 

So should you make the jump to upgrade your current PC to Windows 11?   What will it do? What will it change? What will it break? Will it affect you much?

 The answer is, it depends. Like people on the planet, our computer environments are all different, unique. With each individual and different environment, the answer varies. It is complicated because no 2 environments are the same. But this time, Microsoft has given us tools to check.

We recommend you take the following steps if you are prompted for the upgrade:

1. Read about the upgrade. Is it for you?
2. Check if your PC components can get the upgrade. Will it work for your computer?
3. Decide if you want the upgrade or to stay on Windows 10

(please call or email our office if you have any questions or need assistance doing any of the steps above and pictured below) 

Our findings? Most of the PCs that have upgraded from 10 to 11 are working fine without many significant issues; however, if you have older software (QuickBooks and Quicken apply) or older peripherals like printers, wireless mice, keyboards, and speakers, they may not work with Windows 11.   We are finding that we have had to reinstall some printer and copier drivers and remap network drives. 

If your computer is 2 years or newer, you have current software, you don't mind the change, and/or have the time/patience to learn Windows 11… upgrade.

If you have any hesitations or concerns, please contact us before making the jump. Advances in technology can be both great and frustrating. We are here to help.

Call our office (208-288-4345), or email us (info@integrityidaho.com) if you have any questions or need immediate assistance!

2022: New Tech Habits

From Your Friends at Integrity Computer Consulting and Repair

A few ideas and some new, some old - tried and true… start 2022 with some new tech practices! 

1. Backup, backup, backup! Whether you rotate a flash drive or hard drive, or use an online/cloud backup service, backing up and checking that backup is critical.  Irreplaceable or important family photos/documents/files? Back up to the cloud.
2. Set a reminder every week to perform general tech maintenance: check your backup, scan for malware, apply any waiting updates (Macs, PCs, and phones), organize files into folders, clean off your desktop, physically wipe down and clean your devices, etc.
3. Turn on multi-factor (MFA) or two-factor authentication(2FA) everywhere you possibly can.
4. Set a reminder every 90 days to change passwords on important accounts that do not have MFA/2FA and to remove unused apps from your phone.
5. Stop saving passwords on important sites to your internet browsers (Chrome, Edge, Firefox, etc.) and start writing them down.
6. Groom email inboxes daily. Mark messages as junk or spam, delete unimportant items, organize the important ones, and check your spam filter for messages that are legitimate.
7. Start a dummy email account for spammy stuff.
8. Log out of sites, close internet tabs, and save and close documents before leaving work or going to bed. Updates, power outages, and hardware failures happen.
9. Take time away from your screens. Do other office tasks, chores at home… give your eyes and body a break from the blue light, scrolling, and/or typing.
10. Silence, distance, or power off your devices when not in use to not only give yourself a break from 24/7 availability, but to prolong device lifespan and pause analytics being gathered when on or in use.
11. Be careful with "smart" devices - is having any essential home function like door locks, outlets, or thermostats connected to your Alexa or Google Assistant necessary?
12. Stop paying for PC antivirus software and uninstall any free versions; Windows has built-in antivirus and any other programs usually end up causing performance and permissions issues.  (Anti-malware software is different and recommended, even for Macs; their free versions work well.)
13. Protect your privacy on social media accounts. Review your privacy settings frequently as social media platforms are always making changes. Make friends lists private, remove your location information, tighten privacy on photos and albums, don't use Instagram or Facebook to log in to other accounts, and log out and log in correctly especially on shared devices.
14. Protect your personal information on any platform, when in doubt, OPT OUT.  From signing up for grocery loyalty rewards to online newsletters (see #7), clicking on ANY link in an email or filling out an online form. Is the hassle of 10 emails a day from a retailer AND THEN all the spam from your email being sold over and over worth that 10% savings on your first order? Is saving 40¢ once a month on a gallon of gas worth all the dead phone line or car warranty renewal phone calls?
15. Think twice about clicking things (buttons, links, pictures)!

Things to never click:

• Emails links that ask you to change any password
• Email links that ask you to verify any account credential
• Email links that ask you for money for any reason
• Email attachments you were not expecting
• Malicious pop-ups about a virus or sweepstakes winning that covers your screen

And take a pause before clicking on things like sponsored articles or ads on Facebook, Instagram, or in news stories, or links in email for a story, cool new gadget, sale, discount, sweepstakes, etc. Is the chain reaction that click is going to cause worth it?

Lastly, sometimes low tech is the best tech. Technology comes with a lot of learning, understanding, and maintenance. Sometimes, just doing things "the old-fashioned" way is the easiest and most secure.

Please call our office (208-288-4345), or email us (info@integrityidaho.com) if you have any questions or need immediate assistance!

Data Breaches:  Safeguard Yourself

From Your Friends at Integrity Computer Consulting and Repair

A constant reminder: people are always wanting to steal your information.  Please take a moment to refresh on our best practices:

 We recommend you do as many of the following to help safeguard your information:

1. Cash is king!  Pay with cash when buying goods locally.  The fewer instances of your card information being available to retailers, the less likely it is to be stolen.
2. Use Paypal (they have great security features and anti-fraud measures; they also protect your purchases with dispute resolution).
3. If you have the opportunity to opt-out of saving credit card information, do it. Do now allow sites to save critical financial information unless it is absolutely necessary. 
4. If you can check out as a guest and opt-out of creating an account and saving your information, do it.
5. If you can opt-out of providing personal information, do it.  From grocery stores and online retailers to doctor's offices and cell phone providers, they are all hungry for your information.  Always ask what information is absolutely necessary when filling out paperwork or online forms. Use only the information that is required and nothing more.
6. Opt-out of providing your phone number unless it is absolutely necessary, you can opt-out altogether or use a dummy number instead.  The vast majority of Microsoft imposter calls, and solicitation calls in general, are coming from phone lists that are legally purchased.
7. Be aware of where you are ordering from online. If a deal looks too good to be true, it probably is.  Purchase only from verified sellers.
8. If you are using a site that requires an online account, make sure your password is secure even if the site you're logging into does not require it.  We recommend using a combination of upper and lower case letters, with numbers AND special characters, and not using any recognizable words.  For example, a password of "Ilovedogs" can be made more secure by changing all the vowels to look-alike numbers and special characters, breaking up the actual words into something more secure: !L0v3d0Gs.
9. Get into a habit of changing your password on a schedule (especially if it is a site that houses financial information or credit card numbers), even though it is a pain, we recommend changing passwords every 30 days.  Write down your passwords and keep them in a safe place.
10. Do not use the same password for every site.  Make each password different (even if it is off by one or two characters) and keep a record of it.
11. Do not click on links or open attachments in emails unless you are 100% sure they are legitimate.  If the email has a link you can mouse over it, a little box will show you where it is taking you.  If it does not align with the stated destination, do not click it.
12. Check your bank account/statement frequently.  Report fraud immediately.
13. Check your credit report yearly. Report any suspicious credit activity immediately.

If you need help with anything listed above, this can be done remotely.  Please call our office (208-288-4345), or email us (info@integrityidaho.com) if you have any questions or need immediate assistance!

More Email Best Practices: How should you handle junk email?

From Your Friends at Integrity Computer Consulting and Repair

We all are familiar with that random email from a weird sender that makes it into your inbox, that phishing attempt on your non-existent Dropbox account, a message to verify your Apple ID, or even emails you may have subscribed to that are just plain annoying… how do you get it to stop?  Unfortunately, email spam is almost more common than legitimate messages it seems. 

How you handle email messages is super important.  Email servers like Gmail, Office 365, Yahoo!, etc. and mail programs on both computers and phones like Outlook, Thunderbird, Microsoft Mail app, etc. are heuristic and learn how you handle email.  The trick is staying on top of it and being consistent. Simply deleting messages does not help.

Our best practices for messages that are spam and junk?

1. Mark junk and spam messages as such, ALWAYS.
2. Do not open junk messages if you don't have to.  If you do, do not click on any content within it once you determine it's spam/junk.
3. You can always right-click on any message for more options, and find the option to move to junk or report as spam.  You can also check the box for a single message or multiple and use the menu at the top of your email provider or email program to handle it accordingly.
4. If an email is junk (random advertising or content), move to your junk or spam folder or report it as spam.
5. If an email is phishing (asking you for personal or account information) definitely report it as spam. Reporting emails tells a mail server important information.
6. Block senders or domains if necessary.
7. Unsubscribe from email lists you know you signed up for but don't want to receive emails from (usually an unsubscribe link can be found at the bottom of the email).  Do not use the unsubscribe function on emails you do not recognize.
8. Covet your email address, especially if it is used for business or real personal use; don't use it to sign up for anything.
9. Create and use a separate email address that you use specifically for spam content like newsletters, rewards programs, and the like. 
10. If you are unsure of the validity of an email, send it to an IT professional you trust to check it out for you. We are happy to let you know if something is legitimate or not and how to handle it.  (However, if it is truly spam, it will sometimes get stuck in our spam filter; so if you do not receive a timely response, please call our office!)

If you need help with anything listed above, this can be done remotely.  Please call our office (208-288-4345), or email us (info@integrityidaho.com) if you have any questions or need immediate assistance!

What is a "spoofed" profile?

From Your Friends at Integrity Computer Consulting and Repair

A spoofed profile is where a scammer copies your profile and pretends to be you. The scammers use the information that the original profile makes public.  This includes profile pictures, location(s), and biography information, so they are very convincing. Oftentimes, these spoofed profiles send out another friend request to people on copied profile's friends list.  While more and more people are becoming aware that this is an issue when they get a second friend request from someone they are already friends with, many people still don't know what is happening (no, their friend has not been "hacked" i.e someone has gained unauthorized access to the account) or what to do about the profile, and there are many people who still will add the fake profile and further perpetuate this activity. 

Besides it being annoying, what damage does this cause?

Once a spoofed profile is created, the creator will add friends listed on the original profile, send messages that ask for money… or worse, send videos and/or clickable content via messenger or page posts that contain phishing sites, adware, malware, or viruses when clicked.

How do you prevent this from happening?

Make your friends list viewable to "Friends only" or better yet, "Only me".  These settings can be accessed both on the computer and in the Facebook app on phones.  Simply view your profile, then go to Settings and Privacy, then under Audience and Visibility, "How People Find and Contact You".  Select "Who can see your friends list", and select Friends or Only me.  Setting it to "Only me" is the only sure-fire way to make it so people cannot use your friends list to create fake profiles and spam your friends, colleagues, and clients who may be friends on your page.

It's already happened to you. Now what?

Have your friends report the spoofed profile as soon as possible.  All you or they have to do is go to the scammer's duplicate Facebook page and click on the three dots.  Select "Find Support or Report Profile" and then "Pretending to Be Someone."  You will then be asked who they are pretending to be.  If it's a friend, you'll report which friend it is and then confirm your submission.  Facebook will then review your report and notify you of the outcome.  The process is pretty quick and painless.

Next, take steps to secure your public information. And it wouldn't hurt to complete Facebook's privacy checkup, and lock down your privacy settings which includes not allowing people to post anything on your page without your review.

Any of these things can be done remotely.  Please call or email our office if you have any questions or need immediate assistance!

It's Time to Conduct a Mid-Year Technology Review

From Your Friends at Integrity Computer Consulting and Repair

Unfortunately, accidents are all too common, we click on things we shouldn't, hardware fails… it happens to the best of us. This short, but important checklist outlines things you can do to help mitigate the damage in the case of a technology emergency:

• When was the last time you changed passwords on email and financially sensitive accounts?
• Do you have multi-factor authentication set up on your email accounts and/or accounts with credit card/ banking information stored in them?
• When was the last time you backed up?
• Have you password-protected your devices?

If you have any questions about updates, pop-ups, emails, or need a clean-up, this can be done remotely.  Please contact our office via phone at 208.288.4345 or email info@integrityidaho.com if you need immediate assistance.

Tips for Dealing with Spam Email

From Your Friends at Integrity Computer Consulting and Repair

We have seen an unprecedented rise in spam email, spoofing and phishing attacks are on the rise as well.  Unfortunately we see these continuing and increasing into the future.  

 Here are a few best practices and tips keep it to a minimum: 

1. When in doubt, do not open the email. Many spam emails have attractive subject lines to get you to open the email.  When that happens, the sender/spammer is notified with analytics and they will keep sending emails to you.
2. Do not reply to spam or spoofed emails. Google the business and call the number from there if you are unsure of an email's legitimacy.
3. Email management is key.  Do not delete these messages.  Move them to your spam filter or mark them as junk, often this is as simple as a checkmark or a right-click on the message in the email list to do this.  It can be done in Outlook and the web portals for all email providers. All mail servers are heuristic and actively and constantly learn how users use their email.  The more you move to spam and junk, the more your email provider will start to put there automatically.
4. Never respond to emails asking you to verify information like phone numbers, credit card info, etc. These are phishing emails and are 100% never legitimate.  If you have fallen victim to a phishing email, please call our office so we can assist you in securing the account that was compromised.
5. Unsubscribe from those pesky newsletters you signed up for. Scroll down to the bottom of the email and hit that link to unsubscribe.  It can be automatic or they will give you a list of options to unsubscribe from.
6. Covet your business and personal email addresses.  Is saving 50¢ on a gallon of milk, gas, etc, worth years of daily headache with spam emails and also giving businesses the ability to sell your information or lose it in a data breach?  It's more common than you think.
7. Set up a separate email for those spammy newsletters, loyalty programs, etc.

 As always you can send questionable emails to us for evaluation.  Send them to info@integrityidaho.net. However, as most of these emails are spam, they do get caught in our spam and junk filters.  If you do not receive a response, please call our office at 208.288.4345 and check to make sure we have received it. 

Keep Your Online Information Safe

From Your Friends at Integrity Computer Consulting and Repair

During this time people are conducting a lot of business via email, spending money online, and trying to find information online. Please be vigilant when opening emails, browsing the internet, downloading free software or games, and clicking on links in email and on the internet.

• Fake emails from Amazon, Paypal, TurboTax, etc. are a daily occurrence. For most users, your spam filtering on your email account picks these types of emails up.  However, some do get through.  Please be extremely cautious opening these emails or downloading attachments from them. Please check the email address first and foremost, if the email does not line up with the company, mark it as junk and disregard.  Then mouse over (DO NOT CLICK ON) the links in the email; do they take you to a legitimate website? If not, mark it as junk and disregard.  If you have any questions about the validity of an email you can always send it to us at info@integrityidaho.net.  (Be forewarned, if we do not respond within 24 hours, it may have gone into our own junk folder.  Please call our office for a follow-up if necessary.)
• Malicious pop-ups on the internet are worse than ever. They usually take over your computer, are very loud with either an alarm or voice telling you your computer is infected, and request you call a number for "tech support".  Usually, a simple reboot can clear this from your machine.  First, try CTRL+ALT+Delete to correctly reboot your computer, however, in most instances, we are finding that you will have to hard reboot, aka push the power button until the computer shuts down. After you reboot and go back on the internet, make sure to click the option to NOT restore the previous session. 
• Browser hijackers are also increasing.  You go to a website or download a program and it asks to install an extension… you allow it and then your entire browser is infected.  In many instances, we are having to reload computers due to these, as they sometimes install extensions in your internet browser and affect your registry.
• Click-bait articles, product advertisements, and videos are also a rising nuisance as people try to seek out information on Covid-19 and the correlating vaccines.  If it seems outrageous or too good to be true, please do not click on it! Only click on trusted sources only when searching for information or buying products.

If you have any questions about updates, pop-ups, emails, or need a clean-up, this can be done remotely.  Please contact our office via phone at 208.288.4345 or email info@integrityidaho.com if you need immediate assistance.